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How to enter a check?

This article discusses how to enter checks, manually, for money received from a client.

If the funds received apply to more than one client, you can use the Split Information section to distribute the amount among multiple clients.

To enter a check:

  • Click the users Trust Accounts drop-down in the left panel of The Mortgage Office®.
  • From the list of Trust Accounts that are listed, select the trust account drop-down to enter a check into.  
  • From that drop-down, click All. 
    • You can also click any one of the client names under All to enter a check directly in a client's ledger. 
  • Click action from the available options on the top panel and select money-check-dollar-solid Enter Check from the menu.
  • Enter the following information:
    Field: Description:
    From Client

    Enter the client account. Once a valid client account is entered, the client's name and address are displayed.

    TIP: Enter the client account number, or click , to open a lookup window and select a client from the list. For more details see How to Use Lookup Windows.  

    TIP: The client account, name, and address are automatically populated when entering transactions directly from a client's ledger.
    Pay to the Order of

    Enter the account number of the payee providing the funds.  

    TIPS:

    • If the payee does not already have an account, you may create one at this time by selecting the New Payer hyperlink.
    • If the funds were received from the client into whose account the funds are being checked, you can simply click the From Client hyperlink to copy the client's information.
    No.

    If you are typing a hand-written check, enter the check number. (Maximum of 10 numeric characters)

    TIP: This field is only available for handwritten checks.
    Date

    Enter the date of the check.

    TIP: Unless this is a handwritten check, this date will be replaced when the check is actually printed. 
    Amount Type the amount of the check.
    Memo Type any information or memo that you want to be printed on the check. (Maximum of 255 characters)
    Empty Radio button circle, no border Release

    Select Release to mark the check for printing.

    NOTE: When this is checked, the No. field is disabled, and the word Print is displayed.
    Empty Radio button circle, no border Immediate

    Select Immediate to auto-select this check the next time you Select & Print Checks.

    NOTE: The No. field is disabled and the word Immediate is displayed.
    Empty Radio button circle, no border Hold

    Select Hold to avoid printing a check until you release it.

    NOTE: The No. field is disabled and the word Hold is displayed.
    Empty Radio button circle, no border Written

    Select Written to indicate the check is handwritten or has already been printed.

    NOTE: The No. field is enabled so you can then enter a check number.

    Click to optionally enter check stub information.

    TIP: This button is only enabled for single-split checks.

    TIP: The stub detail is printed on the check's stub.

    TIP: The total amount of the stub must equal the amount of the check.

      To split the check: 

      • In the Split Information section, click ACTIONS with button border outline Actions, then Add new PLUS sign w border_r-PNG New or Table pencil Edit icon with border_r-PNG Edit to add or modify a split.
      • Enter or edit the information below then click OK OK to save the split, or CANCEL Cancel to abort.
      Field: Description:
      Account

      Enter the client account.

      TIP: Enter the client account number, or click , to open a lookup window and select a client from the list. For more details see How to Use Lookup Windows.
      Client Name Once a valid client account is entered, the client's name and address are displayed. This is a read-only field.
      Memo

      You may enter a memo to further identify this transaction. (Maximum of 255 characters)

      TIP: Split memos are only displayed in the Splits control or when viewing transactions from the client's ledger.
      Category

      You may select a category for this split. The available options are:

      • None
      • Impound
      • Reserve
      Amount Enter the amount of the split.
      • Click ACTIONS with button border outline Actions then delete Delete to remove a split or click refresh Clear Splits to clear the splits.
      • Click OK OK to save the check or CANCEL Cancel to abort.

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