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How to select a voucher for payment and print a check in a construction loan?

This article explains how to select vouchers for payment & how to print the correlating check.

To select vouchers for payment and print checks in construction loans:

  • Click running Loan Servicing in the left panel of The Mortgage Office®.
  • Click Tasks & Reports from the menu located on the left of the window.
  • Click on nicer looking printer icon Select Vouchers for Payment & Print Checks, which is located under the Construction Loans area.
  • Check or uncheck the blank check box boxes under the Pay column to select or deselect Vouchers to pay.  

TIPS:

  • Vouchers on Hold cannot be selected for payment. To release a voucher that has been placed on hold, click Edit to open the voucher window, click Blue Check Box_r to clear the Hold option, and click OK.
  • Click a voucher's Joint Check Blue Check Box_r to generate a check payable to both the borrower and the vendor. Widely used in the construction industry, a joint check is a check made out jointly to two parties. Both signatures are needed before the check can be deposited.
  • Click one of the following options to pay a voucher:
    • Handwritten. Click to open the Handwritten Check dialog window, enter the following information, then click OK OK:
      • Check Number
      • Check Date 
    • Print Checks. Click to open the print checks dialog window and enter the following information: 
      • Account. Select a bank account from the drop-down list. 
      • Check Style. Select a check style from the drop-down list. 
      • Enter the Date to Print on Checks. The system defaults to today’s date.
      • Enter the Starting Check Number, if different than the number assigned by the system.
      • Enter the Number of Check Copies you want to print.
      • If you only want to print copies of the checks, select Print Check Copies Only square-check-solid.
      • Consolidate Checks By Payee square-check-solid. If there are multiple payees, check this box to group checks for each payee together. 
      • Click Print Checks to preview, print or email the checks.
      • If necessary, click the Alignment button to open a dialog window enabling you to adjust vertical and horizontal offsets of the check.
      • Click the Message button to enter a message you want to print on the check stub. Under the message dialogue, make sure to check Blue Check Box_r Print on Check.
        • Once finished with the message, click OKOK.
      • Click Print to preview, print or email the checks.
    • Transmit ACH. Click to open the Create ACH File dialog window and enter the following information: 
      • Enter the Effective Entry Date.
      • Click OK OK.
      • Next, the dialog window below is displayed to inform you that a properly formatted NACHA file has been created and provides you with the following options:
        • Transmit File. Sends the NACHA file via the Internet to the ACH service provider. The contents of the file are verified to ensure no data was lost during transmission and that the file received is identical to the original.
        • Export File. Exports a properly formatted NACHA file to a location your choice. You can then deliver the file via e-mail to an ACH service provider of your choice.
        • Transmission Report. You can print or preview a report which details the information contained in an ACH file.
        • Facsimile Transmittal. It is a requirement of some ACH service providers, that you send via fax a signed and dated Facsimile Transmittal report in conjunction with each ACH transmission.
        • Close. Click when you're done to close the window.
  • Once you have finished paying the vouchers, click black X Exit Exit.

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