How to add ARM information?
This article discusses adding adjustable rate mortgages (ARM) information info the loan file.
TIP: Adjustable rate mortgages (ARM) are loans where the interest rate changes periodically, usually in relation to an index, and payments may go up or down accordingly. To service ARMs you must enter the information found in this tab.
How to enter ARM information:
- Click on the
Loan Servicing drop-down menu in the left panel of The Mortgage Office®.
- Click the Loans drop-down menu.
- Click All Loans from the list that drops down.
- From the All Loans grid, select the loan you want to modify.
TIP: If the record you want to edit is not visible, use the grid's vertical scroll bar to scroll the contents of the grid up or down, or click Find to search for the record by entering your own search criteria. For additional information see How to Use Find and How to Use the Data Grids.
- Click
Edit at the top of the screen or double-click on the selected file.
- Click on
Terms in the left-hand navigation panel.
- In the
Terms page, click the ARM tab.
NOTE: Before you have access to the ARM tab, you must first let the system know this is an adjustable rate loan. To do this, select ARM-Adjustable Rate in the Rate Type drop-down menu located in Terms > Options tab in the loan file.
- Select an Index from the dropdown list or click the Index hyperlink to add a new index to the list. To learn more about ARM indexes click here.
- Select the amount of look back days. The look back days are generally expressed as the number of days preceding the Interest Change Date. The oldest date looked back at is the date on which the Index value used to calculate the new Note Rate is determined.
- For example: a loan with a next rate change of 10/1/2023 and a look-back period of 45 days will be selected by the assistant for adjustment on or after 8/17/2023.
- In the Rate Adjustment section enter the following information:
Field: | Description: |
Index | The index rate currently in effect. When setting up the loan for the first time, enter the initial interest rate here. From then on, the system will automatically update this field as rate changes are applied. |
Margin |
The amount added to the index to establish the adjusted interest rate. Once the margin is added to the index, the index is known as the fully indexed rate. For example: if the current index value is 5.50% and your loan has a margin of 2.5%, your fully indexed rate is 8.00%. |
Ceiling |
Also known as Life Cap, the ceiling is the maximum percentage to which the note can rise. By law, virtually all ARMs must have an overall cap. For example: a loan with 12 entered as the ceiling means that the note rate cannot adjust higher than 12%. |
Floor |
The floor indicates the minimum interest rate on the loan. For example: a loan with 4 entered as the floor means that the note rate cannot adjust lower than 4%. |
First Change Cap ![]() |
The percent that the rate will change after the first fixed period. For example: Enter 1.5 for a loan that will change from its initial note rate of 6% to 7.5%. The two text boxes represent the decrease and increase rate caps respectively. For example: To enter a loan with a 2% cap that applies to both rate increases and decreases, enter 2% in both places. Alternatively, to enter a loan with a 2% rate increase cap and no cap on rate decreases, leave the first text box blank (not zero) and enter 2% on the second text box. The TIP: Uncheck this box for any loans added to the system for which the first payment cap has already been applied. |
Periodic Cap |
The maximum percentage that the rate can increase (after the first rate change) from one adjustment period to the next. For example: if the rate can only adjust 2% on each adjustment after the first rate change, then enter 2. The two text boxes represent the decrease and increase rate caps respectively. For example: to enter a loan with a 2% periodic cap that applies to both rate increases and decreases, enter 2% in both places. Alternatively: to enter a loan with a 2% rate increase cap and no cap on rate decreases, leave the first text box blank (not zero) and enter 2% on the second text box. |
Rounding Factor |
Indicate the nearest fraction of a percent by which the calculations should be rounded. For example: to round to 1/8 of a percent, enter .125 as the rounding factor. |
Rounding Method |
Select the rounding method from the drop-down list. The choices are:
|
Next Rate Change |
Enter the effective date for the next rate adjustment. For example: for a new loan with monthly payments, first payment due date on 01/01/2023 and a teaser rate of 3 months, enter 04/01/2023. After the initial setup, the system will automatically compute this date as adjustments are applied. |
Adjustment Freq ![]() |
If not daily, enter the number of months between each periodic rate adjustment after the first. Check the box For example: if the rate can only adjust every 6 months, enter 6 as the adjustment frequency. |
Carryover ![]() |
Check this box if the loan has a carryover clause. If a rate cap keeps the interest rate below the sum of the index plus the margin, the unused rate amount is carried over and may be used in future rate adjustments. The rate in the text box is the balance (unused) carryover rate. INFO: If you use carryover, a drop in an index rate does not always lead to a drop in the note's interest rate or monthly payments. In fact, the note's interest rate and payment amount may increase even though the index rate stayed the same or declined. This happens when an interest rate cap has been holding the note's rate down artificially below the sum of the index plus the margin and unapplied rate increases were carried over. |
- If this loan also includes payment changes as well as rate changes, then click the
Payment Adjustment box and enter the following information:
TIP: The Payment Adjustment section is not applicable to lines of credit, commercial, or construction loans.
Field: | Description: |
Payment Cap |
Payment caps limit the amount the payment can increase at the time of each payment adjustment. Enter here the maximum percentage of the previous payment amount the payment can adjust at each payment adjustment. For example: if the payment can only adjust a maximum of 7.5% during each adjustment, then enter 7.5 as the payment cap. NOTE: Potential Negative Amortization. Negative amortization is the gradual increase in the mortgage debt that occurs when the monthly installment is not sufficient to fully repay both principal and interest. The shortage, which is the result of insufficient interest repayment, is added to the unpaid principal balance creating "negative" amortization. The principal balance of ARMs with payment caps can increase due to periodic rate changes that trigger payment caps and payment amounts which are no longer large enough to pay all the periodic interest due. Because payment caps limit only the amount a payment can increase and not interest rate increases, payments sometimes do not cover all the interest due on the loan. This means that the interest shortage may be automatically added to the balance. |
Next Adjustment | Enter the effective date for the next payment adjustment. After the initial setup, the system will automatically compute the next date as adjustments are applied. |
Adjustment Freq | The number of months between payment adjustments. For example, if the payment can adjust every year, enter 12 months. |
Neg Amort Cap |
Enter in this field the maximum percentage of the original loan amount to which the balance can rise. For example: if the original loan amount is $100,000 and the maximum amount to which the loan can increase is $125,000, then enter 125 as the negative amortization cap. You must leave this field blank if your loan doesn't have a negative amortization cap. TIP: Payments will be automatically recast to fully repay the loan over the remaining term once the negative amortization cap point is reached. |
Recast Payment ![]() |
Check this box if you want to recalculate the payment’s P & I and ensure the loan is paid off within the original term when negative amortization exists. |
Recast Freq | Recasting is usually set at pre-determined intervals (often 5 years). For example, if the loan recasts in 5 years enter 60 months. |
Recast Next Date |
Enter the effective date for the next recast. For example, if the loan recasts every year for 5 years, enter the date of the first recast here, 12 months as the recast period and the last recast date in the stop recast field. TIP: If the loan recasts in 5 years and never again, then enter 0 months in the recast period field, the first recast date in both, the next recast date field and the stop recast date field. |
Recast Stop Date | Enter the effective date for the last recast. |
Recast To Date ![]() |
Select this option if you want to recast the payment to a date other than the loan's maturity date. TIP: For example, to enter a loan fully amortized over 30-years but due in 5-years, you would enter the 5-year date in the Maturity field and the 30-year date in this field. |
- Option ARM
. Select this option if this loan is an Option ARM and you want to provide additional payment options when generating a borrower payment statement.
TIP: The Option ARM section is not applicable to lines of credit or construction loans.
- Selecting this option will provide the borrower with the following payment options:
- Interest-Only Payment. This payment option pays only the interest due on the loan.
- Fully Amortized Payment. This is the amount necessary to pay both the principal and interest in full at the maturity date in substantially equal payments. It is calculated on the assumption that the current interest rate will remain in effect for the remaining term of the loan.
- 15-Year Amortized Payment. This is the amount necessary to pay both the principal and interest in full within a fifteen (15) year term from the first payment due date in substantially equal payments. This payment option is only available when the loan has a term of more than 15 years. It is calculated on the assumption that the current interest rate will remain in effect for the remaining term of the loan.
TIP: To calculate the 15-Year Amortized Payment, the loan must have a valid First Payment date, and an original term of 15 years or more.
- In the Rate/Payment Change Notice section enter the following information:
Field: | Description: |
Send Change Notice ![]() |
Select this option to provide borrowers with adjustment notices when an interest rate adjustment and/or payment change is due. TIP: You are required to provide borrowers with adjustment notices at least once each year in which an interest rate adjustment is implemented without an accompanying payment change, and at least 25 but not more than 120, calendar days prior to the due-date of a payment at the new level. Adjustment notices must either be delivered or placed in the U.S. mail within the time limitation. |
Notice Lead Days |
The value entered here will determine how far in advance adjustment notices are printed. Enter the numbers of days before the adjustment to send the notice. TIP: A value between 30 and 45 days is commonly used. For example: a loan with a next payment adjustment date of 11/1/2004 and a notice lead days period of 30 days will be selected by the assistant for adjustment on or after 10/1/2004. For additional information see How Loans Are Selected for Rate & Payment Changes. |
First Notice Sent | This is a fillable field to notate when the first Borrower Adjustment Notice was sent. If the notice is sent using The Mortgage Office®, then that box will be automatically filled in with the date the notice was/is sent. |
- Scheduled Rate & Payment Changes. Click this hyperlink launch the Scheduled Rate & Payment Changes explorer to edit, cancel, or delete ARM modifications as well as reprinting borrower adjustment notices and related reports.
- Download Latest Index Rate History. Click this hyperlink to open the assistant and download the latest historical values for the most widely used indexes for Adjustable Rate Mortgages (ARMs). These historical index values are maintained by Applied Business Software, regularly updated and offered to our customers for download free of charge from within The Mortgage Office®.
- When finished, click
Apply from the menu buttons at the top of the screen or click
Cancel to abort the changes.
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